29 C.F.R. Part 1614.106 Formal Complaint Process in Federal Employment

(a) A complaint must be filed with the agency that allegedly discriminated against the complainant.                        

(b) A complaint must be filed within 15 days of receipt of the notice required by  1614.105 (d), (e) or (f).              

(c) A complaint must contain a signed statement from the person claiming to be aggrieved or that person's attorney. This statement must be sufficiently precise to identify the aggrieved individual and the agency and to describe generally the action(s) or practice(s) that form the basis of the complaint.  The complaint must also contain a telephone number and address where the complainant or the representative can be contacted.                            

(d) The agency shall acknowledge receipt of a complaint in writing and inform the complainant of the date on which the complaint was filed. Such acknowledgement shall also advise the complainant that:

1. the complainant has the right to appeal the final decision or dismissal of all or a portion of a complaint; and
2.  The agency is required to conduct a complete and fair investigation of the complaint within 180 days of the filing of the complaint unless the parties agree in writing to extend the period.